Clarity...by AXI
© 2002, Association Xpertise Inc. www.axi.ca
The information provided in Clarity....by AXI serves one very important purpose - to provide readers with sufficient understanding of an issue so that they are able to identify potential issues within their organization and then, when necessary, discuss, challenge and question the advice of their internal or external paid advisor related to that issue as it impacts their organization. With that purpose in mind, we will provide information in very clear, non-technical language and we will use the word "generally" and its synonyms a great deal. Much of the complexity of technical and/or legal topics relates to the language used and the need to address every conceivable and obscure exception. This column is for information purposes only, and AXI will not be responsible for any errors or omissions...consult your paid advisor before acting.
Consent Agenda
The consent agenda is not a way to push things through without proper discussion and debate. In fact, it should not be used for decision items.
Items that are for information only, and do not require a decision or any Board action, should be included in the consent agenda. The consent agenda allows all of the reports to be received with one motion.
When individuals have included a written report for information, they somehow feel compelled to speak to their report. That is not done with a consent agenda. However, board members can ask all the questions that they want related to the consent agenda items. Once any questions are dealt with, the vote on the single motion addresses all the consent agenda reports. Quick. Fast. Good for everybody!
Note: Some people are under the mistaken impression that if people want to ask questions about a consent agenda item, that it should be removed from the consent agenda. That is not required. The only time that an item should be removed from a consent agenda is if it is determined that action, a decision is required, or significant further discussion is needed. Any Board member can request that an item be removed from the consent agenda, but the majority should decide.
The consent agenda is part of the regular agenda for the meeting. Typically it is one of the first agenda items.
This can be an effective way to improve meetings...if and when it is properly understood.